Troop Committee

Troop Committee

The Boy Scout Troop Committee is responsible for conducting the business of the troop, setting policy, and helping the Scoutmaster with the outdoor program and other planned activities. The Committee also has the responsibility to provide adults for Boards of Review. This is an important responsibility and is one area where help is always needed and appreciated. The Committee consists of parent volunteers who fulfill various roles. These roles are defined below.

All Committee Members must complete the “Troop Committee Challenge” and “Youth Protection” training available online at

Troop Committee Position Overview
Troop Committee Guidebook

Troop Committee Positions

Chartered Organization Executive Officer – Rev. Byungil Ahm

Scouting In The United Methodist Church
Scouting Ministry Resources

Scout Sunday
 (PowerPoint)   (PDF Handout)

 Chartered Organization Representative – Harry Cross

The Chartered Organization Representative is the direct contact between the unit and the Chartered Organization. This individual is also the organization’s contact with the district committee and the Local Council.

The chartered organization representative may become a member of the district committee and is a voting member of the council. The Chartered Organization Representative appoints the unit committee chair.

 Troop Committee Chairperson – Ellen Grasso

The Troop Committee Chair is appointed by the chartered organization and registered as an adult leader of the BSA. The Troop Committee Chairperson appoints and supervises the unit committee and unit leaders.

The Responsibilities of the Troop Committee Chairperson include:

      • Organize the committee to see that all functions are delegated, coordinated and completed.
      • Maintain a close relationship with the chartered organization representative and the Scoutmaster.
      • Interpret national and local policies to the unit.
      • Call, preside over, and promote attendance at monthly Troop committee meetings and any special meetings that may be called.
      • Ensure Troop representation at monthly roundtables.
      • Arrange for charter review and recharter annually.

 Troop Committee Position Overview
 Troop Committee Guidebook

 Troop Secretary – OPEN

The Troop Secretary is appointed by the Committee chairperson to keep minutes and records, send notices, and handle publicity.

Treasurer – Anna Yee

The Treasurer is appointed by the Committee Chairperson to handle unit funds, pay bills, maintain accounts, coordinate the annual Friends of Scouting (FOS) campaign, and supervise fundraising.

Expense Reimbursement Form

Advancement Coordinator – Michael Timpanaro

The Advancement Coordinator is appointed by the Committee Chairperson to ensure that the unit has at least monthly boards of review, quarterly courts of honor, and that the unit has goals of helping each Scout advance a rank each year and for new Scouts to reach First Class rank during their first eighteen months. The Advancement Coordinator is also responsible for record keeping and submitting advancement reports.

Advancement Resources on Scouting.Org
Guide To Advancement – 2015

Troop Committee Guidebook
Boards of Review: An Overview for All Ranks
Guide to Conducting Boards of Review

Life to Eagle Scout Coordinator – Ernie Ostic

Meet on a-as-needed basis with Eagle Scout candidates prior to them initiating their Eagle Scout project. This meeting should serve as an idea gathering/planning session to start the Scout working on his project.

Publicize and encourage attendance by all Life Scouts to the district Life-to-EagleConference.

Review with Eagle Scout candidates their proposal for their project prior to them meeting with the troop committee and the district Eagle Scout board representative.

Help Life Scouts plan their merit badge advancement to accomplish that portion of their advancement on time.

Review the Eagle Scout candidate’s final package including his application and project write-up prior to submission to the board of review. 

Eagle Congratulation Letters

Outdoor/Activities Coordinator – Ellen Grasso (acting)

The Outdoor/Activities Coordinator is appointed by the Committee Chairperson to secure tour permits and permission to use camping site, serve as transportation coordinator, ensure a monthly outdoor program.

Camping Trip Spreadsheet

Merit Badge Coordinator – Amira Espildora

The Merit Badge Coordinator is appointed by the Committee Chairperson to recruit, train, and track Troop Merit Badge Counselors. The Merit Badge Coordinator ensures any non-Troop Counselor is appropriately trained. The Merit Badge Coordinator also tracks which Scouts are working on Merit Badges.

Merit Badge Counselor Application
Merit Badge Counselor Resources
Merit Badge Counselor Training

Community Service Coordinator – OPEN

The Community Service Coordinator is appointed by the Committee Chairperson to find and coordinate Troop based Community Service Projects. The Community Service Coordinator tracks all attendance for Troop based, individual, and Eagle Scout Project service time and records it for Troop records as well as on

Service Hour Reporting
Journey to Excellence

Troop Equipment Coordinator – OPEN

The Troop Equipment Coordinator is appointed by the Committee Chairperson to work with the youth Quartermaster and is responsible inventory, storage, and maintenance of unit equipment.

Troop Membership Chair – Open

The unit membership chair is appointed by the Committee Chairperson to help ensure a smooth transition of new Scouts into the unit and orientation for new parents.

Troop Trading Post Coordinator – OPEN

The Troop Trading Post Coordinator is appointed by the Committee Chairperson to coordinate marketing, purchasing, and sales of all BSA Troop 101 merchandise including apparel and other hard goods.

Troop Training Chair OPEN

The unit training chair is appointed by the Committee Chairperson to ensure training opportunities are available, maintain training records and materials, and is responsible for BSA Youth Protection training.

Troop Public Relations Chair – open

The unit public relations chair is appointed by the Committee Chairperson to inform parents of their responsibilities in Scouting and with the chartered organization. Provides news and announcements about the unit to newspapers, bulletins of sponsors, web sites, etc. Promotes and stimulates service projects, Scouting Anniversary Week, Scout Sunday or Scout Sabbath, and family participation in unit events. Promotes new membership and lets people in the neighborhood know that Scouting is available.

Troop Scouting for Food Chair OPEN

The unit Scouting for Food chair is appointed by the Committee Chairperson to coordinate an annual food drive for the unit and reports the result to the district.

Troop Fundraising Chair – Beth Moncher

popcornkernellargeThe Fundraising Chair, also called the “Popcorn Kernel”, is appointed by the Committee Chairperson to supervise Fundraising and ensure that every youth member has the opportunity to participate in Popcorn sales or other council Fundraising events which will help the Scout earn money to camp. 

Monmouth Council Popcorn Site
The Popcorn Guy Blog

Troop Chaplain OPEN

chaplainThe unit chaplain is appointed by the Committee Chairperson to provide spiritual tone, guide the chaplain aide, give spiritual counseling, and promote the regular religious participation of each member.

Role of the Troop Chaplain
Manual for Chaplain Aides and Chaplains
Handbook for Chaplains and Chaplain Aides

Journey To Excellence Coordinator – OPEN

Scouting’s Journey to Excellence is the BSA’s planning, performance, and recognition program designed to encourage and reward the success of our units, districts, and councils. It is meant to encourage excellence in providing a quality program at all levels of the BSA.

Journey to Excellence